COVID-19 Safety Plans

County Department COVID-19 Reopening Safety Plan for the Administrator's Office spaces in the County Center in Little Valley, NY.

Reference Note

This was started from the County Department Reopening Safety Plan form submission #23 (ID: 2894) County Center on 2020-06-10.

Department Information:

Administrator's Office

Facility / Location Name:

County Center

Address of Facility:

303 Court St., Little Valley, NY 14755, United States


Physical Distancing

Provide COVID-19 training as assigned by Human Resources. Yes

Ensure 6 ft. distance between personnel, unless safety or core function of the work activity requires a shorter distance. Any time personnel are less than 6 ft. apart from one another, personnel must wear acceptable face coverings. Yes

Tightly confined spaces will be occupied by only one individual at a time, unless all occupants are wearing face coverings. Yes

Post social distancing markers using tape or signs that denote 6 ft. of spacing in commonly used and other applicable areas on the site. Yes

When distancing is not feasible between work stations or spaces, personnel must wear face coverings. Yes

Encourage social distancing through telework and flexible scheduling when feasible. Yes

Describe how you will meet the criteria above

Everyone is assigned the HR Training. To make sure everyone is in compliance, A certificate will be required to be put in their file. All personnel in Administration has either a barrier between or 6 feet between each occupant. Face coverings will be supplied with tight quarters are unavoidable. Take will be placed on the floor for marking distance where feasible.

Protect personnel at high risk for severe illness through telework, or minimizing contact with the public and other employees when able Yes

Limit In-Person Gatherings

Limit in-person gatherings (e.g. interviews) as much as possible and use tele- or video-conferencing whenever possible. Essential in-person gatherings (e.g. meetings) should be held in open, well-ventilated spaces with appropriate social distancing among participants Yes

Describe how you will meet the criteria above

If we have an employee at high risk, there can be a drop off box outside their door. Disinfectant and sanitizing cleaners will be available thru the department. In person meetings will be limited to 6 feet distance between people, limiting the amount of people allowed in the room, and if possible, meeting via teleconference or zoom or go-to meeting

Identify those employees that can remote work-from-home Yes

What types of positions may do remote work-from-home?

HIPAA Security Officer, Deputy Budget Director (sometimes), One of two auditors

Designated Areas

Establish designated areas for pick-ups, deliveries, and the public, limiting contact to the extent possible. Yes

Identify the designated areas within this location

Pick up and delivery can be done at the front entrance switchboard area. Our department has very limited exposure to the public

Additional Comments

Provide a detailed summary of how you will implement and comply with the social distancing guidelines listed above for your department.

All entry of our department will be through the front door where a temperature check will be obtained. Anyone with a temperature above 99* will not be allowed any further into the building. At that time, the person will be asked to return home and will then be monitored.

A mask should be on or with a person at all times outside of the office. If distance is not an option, the mask must be worn.

Use hand sanitizer often, especially upon returning to your office. This will be supplied by the department along with masks and cleaning supplies.

Signs will be placed in each of the Administrators separate offices to remind those entering that they must have a mask or maintain 6 ft. distance.

Meetings should try to be held either go-to meetings or teleconference if and where possible. If a meeting must take place, ample spacing will be set up between chairs.

It is up to each employee to clean their own work area. This should be done on a nightly basis if possible.

Frequently touched objects should be wiped down more often throughout the day. Work areas should be kept clear of as much clutter as possible to speed up the process. (Nightly cleaners are not allowed to touch anything on the desk area except plainly marked bin with paper to be recycled.)


Physical Space Modifications

Please provide in detail any physical space modifications that are proposed to achieve social distancing requirements. These modifications can include, but not limited to rearranging offices, adding physical barriers, etc.

Agree to discuss space modifications with Public Works / Building Maintenance. Yes

Describe in detail the modifications that are proposed & possible costs associated, if known

The only possible modification would be a plexiglass shield for Secretary, but not necessary to obtain distancing.

Protective Equipment

Employers must provide employees with an acceptable face covering at no-cost to the employee and have an adequate supply of coverings in case of replacement. Yes

Face coverings must be cleaned or replaced after use or when damaged or soiled, may not be shared, and should be properly stored or discarded. Yes

Limit the sharing of objects and discourage touching of shared surfaces; or, when in contact with shared objects or frequently touched areas, wear gloves (trade-appropriate or medical); or, sanitize or wash hands before and after contact. Yes

Detailed Summary Options

Detailed Summary of Personal Protective Equipment

PPE will be obtained from Emergency Services unless I am able or should order from our own source.

The information above regarding PPE will be distributed to employees to ensure it is property used, cleaned and stored or discarded.

Hygiene and Cleaning

Adhere to hygiene and sanitation requirements from the CDC and NYS Dept. of Health. Yes

Provide and maintain hand hygiene stations for personnel, including handwashing with soap, water, and paper towels, or an alcohol-based hand sanitizer containing 60% or more alcohol for areas where handwashing is not feasible. Yes

Conduct regular cleaning and disinfection at least after every shift, daily, or more frequently as needed, and frequent cleaning and disinfection of shared objects (e.g. tools, machinery) and surfaces, as well as high transit areas, such as restrooms and common areas, must be completed. Yes

Detailed Summary Options

Detailed Summary of Hygiene and Cleaning

Employees will be asked to self check for symptoms and if they have fever, cough or shortness of breath they should report it. All employees in the department will receive individual hand sanitizer and disinfecting wipes.

Frequently used machines need to be wiped clean more often than some (ie, copier) Again, wipes and sanitizer will be in every office


Post signage throughout the site to remind personnel to adhere to proper hygiene, social distancing rules, appropriate use of PPE, and cleaning and disinfecting protocols. Yes

Establish a communication method for employees, visitors, and customers with a consistent means to provide updated information. Yes

If a worker tests positive for COVID-19, department head must immediately notify the County Health Departments and cooperate with contact tracing efforts, including notification of potential contacts, such as workers or visitors who had close contact with the individual, while maintaining confidentiality required by state and federal law and regulations. Yes

Detailed Summary Options

Detailed Summary of Communication Guidelines

Signs will be posted in each office reminding of face masks and social distancing. Updates will be emailed to employees letting them know of the most recent updates with COVID-19 and any changes that may take place.

Anyone with signs or symptoms or that has tested positive shall report it to the County Administrator and/or the Deputy so proper contact tracing can begin.



All employees shall self-monitor and check his or her temperature every 12 hours whether at work or at home. Yes

All employees shall also undergo a pre-shift temperature screening when reporting to work at the beginning of each shift. Yes

All employees shall report at the beginning of each shift to a central designated point of entry which shall be determined by the County Administrator. Yes

For employees that do not report to a physical building and instead travel from home to places in the community, each shall perform a pre-shift temperature screening before each shift. Leaving the home and reporting to your work site is the equivalent of your attestation that you are without a fever. Yes

Symptom Screening

If you have any of the following symptoms, staff shall not enter the workplace and shall contact his or her supervisor and refer the employee to contact the EOC nurse. Yes

Where is the designated point of entry for this/each location within your department?

This would be the front foyer in LV at security and same with Olean.

How will you implement the pre-shift temperature screening and symptom screening at each location in accordance with Directive 11-2020?

Security front desk is already set up for screening temperature before entry.