County Department COVID-19 Re-Opening Safety Plan for the Catt. County Dept. of Community Services at the Foundations for Change in Olean, NY.
Reference Note
This was started from the County Department Reopening Safety Plan form submission #12 (ID: 2873) County Center on 2020-06-01.
Department Information:
Community Services Dept.
Facility / Location Name:
Foundations for Change
Address of Facility:
203 Laurens St., Olean, New York. 14760, United States
People
Physical Distancing
- Provide COVID-19 training as assigned by Human Resources. Yes
- Ensure 6 ft. distance between personnel, unless safety or core function of the work activity requires a shorter distance. Any time personnel are less than 6 ft. apart from one another, personnel must wear acceptable face coverings. Yes
- Tightly confined spaces will be occupied by only one individual at a time, unless all occupants are wearing face coverings. Yes
- Post social distancing markers using tape or signs that denote 6 ft. of spacing in commonly used and other applicable areas on the site. Yes
- When distancing is not feasible between work stations or spaces, personnel must wear face coverings. Yes
- Encourage social distancing through telework and flexible scheduling when feasible. Yes
Describe how you will meet the criteria above
Face mask or coverings will be worn at all times when interacting with others. Exceptions to the mask are when eating or drinking and when not around others. Lunch spots will be designated with signage to keep 6ft distancing. We will arrange group schedules to adjust times of when participants are in the building. Participants are in building to attend their scheduled appointments and are not to linger after. For injections and medication management- limited exposure will be had, proper PPE will be worn (mask, gloves, face shield).
Telework
Protect personnel at high risk for severe illness through telework, or minimizing contact with the public and other employees when able Yes
Limit In-Person Gatherings
Limit in-person gatherings (e.g. interviews) as much as possible and use tele- or video-conferencing whenever possible. Essential in-person gatherings (e.g. meetings) should be held in open, well-ventilated spaces with appropriate social distancing among participants Yes
Describe how you will meet the criteria above
Meetings will be held via phone or video conferencing. Group therapy will be done with face mask and/ or face covering worn by both staff and participants. Limit to 10 individuals or less in a group room. We will utilize telehealth as much as possible, however will be unable to use it long term.
Remote Work
Identify those employees that can remote work-from-home Yes
What types of positions may do remote work-from-home?
All of the employees are essential for daily functions. We can have 2 therapist remote work from home as long as telehealth is an option. Once telehealth is no longer an option they will need to work on site. We have 3 support staff (2 key board specialist, 1 account clerk typist) We would need one in the building during business hours. This potentially would need to be on a rotation to allow for them to utilize accrued time.
Designated Areas
Establish designated areas for pick-ups, deliveries, and the public, limiting contact to the extent possible. Yes
Identify the designated areas within this location
Visitors are not permitted. Deliveries, medication drop off, lunch exchange are done at front desk and tracked. They are not allowed in the building past the waiting room. Health Dept. continues blood work at our site on Tuesday morning which the staff completes health screening including temperature prior to entering.
Additional Comments
Provide a detailed summary of how you will implement and comply with the social distancing guidelines listed above for your department.
Staff and participants will be informed of guidelines. Staff will have access and be notified of the policies and safety plan. Participant will be mailed a letter regarding guidelines, staff will talk with their patients about the guidelines. Signage will be used around the building regarding guidelines and safe social distancing .We have and will continue to provide education to participants on guidelines and recommendations surrounding COVID-19. When needed we have cloth face coverings to provide to participants and available materials and directions to take home and make face coverings.
Places
Physical Space Modifications
Please provide in detail any physical space modifications that are proposed to achieve social distancing requirements. These modifications can include, but not limited to rearranging offices, adding physical barriers, etc.
Agree to discuss space modifications with Public Works / Building Maintenance. Yes
Describe in detail the modifications that are proposed & possible costs associated, if known
No modifications needed to be made by Public works of Building Maintenance. We have limited seating in our group rooms, waiting areas, and common areas. We put seating in storage areas and areas not being used.
Protective Equipment
Employers must provide employees with an acceptable face covering at no-cost to the employee and have an adequate supply of coverings in case of replacement. Yes
Face coverings must be cleaned or replaced after use or when damaged or soiled, may not be shared, and should be properly stored or discarded. Yes
Limit the sharing of objects and discourage touching of shared surfaces; or, when in contact with shared objects or frequently touched areas, wear gloves (trade-appropriate or medical); or, sanitize or wash hands before and after contact. Yes
Detailed Summary Options
Detailed Summary of Personal Protective Equipment
Staff will be provided with a reusable face mask. If needed can be replaced. Gloves are available. Nurse has a face shield. Safety goggles are available. Participants who do not have a face mask or face covering will be offered one when needed. They will also be offered a kit with materials/ directions to make your own face mask. When needed we will educate staff and participants on appropriate use, cleaning, storage and discarding PPE. PPE are maintained at the front desk, nurses office, and directors office for accessibly. When needed we will utilize the EOC to obtain needed PPE.
Hygiene and Cleaning
Adhere to hygiene and sanitation requirements from the CDC and NYS Dept. of Health. Yes
Provide and maintain hand hygiene stations for personnel, including handwashing with soap, water, and paper towels, or an alcohol-based hand sanitizer containing 60% or more alcohol for areas where handwashing is not feasible. Yes
Conduct regular cleaning and disinfection at least after every shift, daily, or more frequently as needed, and frequent cleaning and disinfection of shared objects (e.g. tools, machinery) and surfaces, as well as high transit areas, such as restrooms and common areas, must be completed. Yes
Detailed Summary Options
Bathrooms with sink and soap are located on every floor. Hand santizer is in every group room and other common areas. Signage is in bathrooms with proper hand washing instructions. When needed participants are taught and practiced the skills of proper hygiene and hand washing.
Cleaning. Weekly cleaning crew cleans the building. Waiting room is cleaned twice a day. Offices and group rooms are cleaned with disinfectant after every appointment/group. Common areas, items, railings are cleaned daily by available staff.
Communication
Post signage throughout the site to remind personnel to adhere to proper hygiene, social distancing rules, appropriate use of PPE, and cleaning and disinfecting protocols. Yes
Establish a communication method for employees, visitors, and customers with a consistent means to provide updated information. Yes
If a worker tests positive for COVID-19, department head must immediately notify the County Health Departments and cooperate with contact tracing efforts, including notification of potential contacts, such as workers or visitors who had close contact with the individual, while maintaining confidentiality required by state and federal law and regulations. Yes
Detailed Summary Options
Communication with staff is done via email, team meetings, and access to polices and procedures. Signage is placed in high traffic areas on every floor and group rooms. General guidelines are placed at the entrance. A bulletin board is kept in the waiting room with up to date information. Participants will be mailed a letter with the general guidelines.
Process
Screening
All employees shall self-monitor and check his or her temperature every 12 hours whether at work or at home. Yes
All employees shall also undergo a pre-shift temperature screening when reporting to work at the beginning of each shift. Yes
All employees shall report at the beginning of each shift to a central designated point of entry which shall be determined by the County Administrator. Yes
For employees that do not report to a physical building and instead travel from home to places in the community, each shall perform a pre-shift temperature screening before each shift. Leaving the home and reporting to your work site is the equivalent of your attestation that you are without a fever. Yes
Symptom Screening
If you have any of the following symptoms, staff shall not enter the workplace and shall contact his or her supervisor and refer the employee to contact the EOC nurse. Yes
Where is the designated point of entry for this/each location within your department?
Front desk at 203 Laurens St Olean NY 14760.
How will you implement the pre-shift temperature screening and symptom screening at each location in accordance with Directive 11-2020?
As staff arrive for their shift they are to check in at the front desk and take their temperature and answer the health screening questions. The log will kept at the front desk and at the end of the week given to the director to keep in personal file.